Annual General Meeting (AGM)
WHEN
Tuesday, January 27, 2026 at 6:00pm
WHERE
Aquatic Hall of Fame located at Pan Am Pool (enter through the Aquatic Hall of Fame doors)
We have limited seats at this venue but lots of standing room
IMPORTANT DATES
-
January 20, 2026 - Nomination Deadline
-
January 27, 2026 - Date of the AGM
AGM DOCUMENTS
REGISTRATION
To attend Vortex Water Polo's AGM, members must register in advance by completing this online form.
Please register in advance so we know who will be attending and can verify your voting privileges.
NOMINATION FOR THE BOARD OF DIRECTORS
Nomination Deadline: Tuesday, January 20, 2026
Dear Members,
Our Annual General Meeting (AGM) will take place on Tuesday, January 27 at 6:00 PM at the Aquatic Hall of Fame (25 Poseidon Bay). We require 15 members to reach quorum and attending the AGM can be applied to your volunteer bond hours.
The Vortex Water Polo Club is seeking nominations for individuals to serve on our Board of Directors.
At this year's AGM the board will be proposing an expansion of board members. The current by-law stands as, Directors - The Board will consist of a minimum of five (5) and up to seven (7) Directors. The intent is to broaden this by 2 additional positions.
The nomination period will be Jan 5, 2026 - Jan 20,2026. All applications must be submitted by January 20th so that the nomination committee can pre-screen applicants prior to the AGM.
Individuals will not be permitted to be nominated from the floor for election as a Director at the Annual Meeting.
Board Members are responsible for
- Establishing bylaws and policies
- Preparing a strategic plan and setting priorities
- Approving annual operational plans and budgets
- Attending and actively participating in Board meetings
Eligibility Requirements
4.5.1 Be a registered Member in good standing of VWP, MWPA and WPC. (this includes parents or guardians of Member athletes under 18)
4.5.2 Be eighteen (18) years of age or older.
4.5.3 Have the power under law to contract.
4.5.4 Have not been declared incapable by a court in Canada or in another country.
4.5.5 Not have the status of bankrupt.
4.5.6 Be willing to fulfill all necessary requirements to meet VWP, MWPA and WPC policies, including criminal record and child abuse registry checks, Respect in Sport, etc.
Election of Directors
The Nominations Committee is responsible for receiving, reviewing, and screening Director nominations in accordance with eligibility requirements and selection criteria.
We are looking for individuals who
- Have marketing and communication skills
- Think strategically and appreciate the difference between governance and management
- Are willing to create and initiate
- Work well in a team and have strong interpersonal skills
- Have experience or knowledge of not-for-profit organizations
- Can commit to a 2-year term and approximately 5-10 hours per month outside of meetings
While all members are encouraged to apply, we have identified a particular need for individuals with backgrounds in marketing/communications, law, policy, human resources, and finances.
Changes to Bylaws
The Board is also recommending small changes to the bylaws. The main change is expanding the potential board maximum to nine members. You can see the proposed changes in the document here (proposed new Bylaws).
If you have any questions about the process feel free to reach out to secretary@vortexwaterpolo.ca
